Privacy Policy

Last updated: 1/11/2025

1. Introduction

CVshelf ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered recruitment platform and related services.

2. Information We Collect

2.1 Information You Provide

• Account information (name, email, company details)
• CV and recruitment documents you upload
• Job descriptions and requirements
• Website URLs for JD generation
• Communication preferences
• Candidate contact information
• Extension-stored API keys and screening preferences (stored locally on your device)

2.2 Automatically Collected Information

• Usage data and platform interactions
• Device and browser information
• IP address and location data
• Cookie and tracking data

3. How We Use Your Information

We use collected information to:

• Provide and improve our AI recruitment services
• Generate job descriptions from website content
• Process and analyze CVs
• Facilitate automated candidate communications
• Generate recruitment analytics and reports
• Improve our AI algorithms and service quality
• Ensure platform security and prevent fraud

4. Data Processing and AI

Our AI-powered features process your data to:

• Analyze website content for job description generation
• Screen and score CVs based on job requirements
• Generate automated candidate communications
• Create recruitment analytics and insights

5. Data Retention and Security

We retain your data only as long as necessary to provide our services and comply with legal obligations. We implement industry-standard security measures to protect your information, including:

• Encryption of data in transit and at rest
• Regular security assessments
• Access controls and authentication
• Secure data centers and backup systems

6. Data Sharing and Third Parties

We may share your information with:

• Service providers who assist in platform operations
• Analytics and monitoring services
• Legal authorities when required by law

7. Your Rights and Choices

You have the right to:

• Access your personal data
• Correct inaccurate data
• Request data deletion
• Object to data processing
• Export your data
• Withdraw consent

8. Cookie Policy

We use cookies and similar technologies to:

• Maintain your session and preferences
• Analyze platform usage
• Improve user experience
• Provide security features

9. Children's Privacy

Our services are not intended for users under 18 years of age. We do not knowingly collect or maintain information from children.

10. International Data Transfers

Your information may be transferred and processed in countries outside your residence. We ensure appropriate safeguards are in place for such transfers.

11. Changes to Privacy Policy

We may update this Privacy Policy periodically. We will notify you of any material changes through our platform or via email.

12. Contact Us

For privacy-related questions or concerns, contact us at:

Email: privacy@cvshelf.com

Address: Dhaka, Bangladesh

13. Browser Extension

Our Chrome browser extension enhances your CVshelf experience by allowing resume screening directly from your browser. The extension:

Data Collection and Access:

• Accesses authentication cookies from app.cvshelf.com to verify your login status
• Stores API keys and job configurations locally on your device using browser storage
• Accesses PDF files opened in your browser only when you initiate screening
• Does not collect browsing history or track your activity on other websites

Permissions Usage:

• Storage: Saves your API keys and preferences locally on your device
• Cookies: Reads authentication cookies from app.cvshelf.com only
• Tabs: Redirects to app.cvshelf.com for login and job management
• ActiveTab: Detects when PDF resumes are opened in your browser
• Host Access: Communicates with app.cvshelf.com for authentication and resume analysis

Data Transmission:

• Resume files are only transmitted when you explicitly request screening
• All extension data remains local to your device except authentication and screening requests to app.cvshelf.com
• The extension does not share data with any third parties
• No user data is collected, sold, or transferred beyond the core service functionality

The extension operates under the same data protection standards as our main platform.